If you’ve been having trouble keeping your e-mails organized in Microsoft Outlook, you may want to try creating rules for your incoming messages. Rules can automatically direct e-mails to specific folders based on a number of criteria.
The first thing you want to do is create several folders to sort your e-mails into. Right click on your inbox icon and select “New Folder.” Give it a name such as “work,” “family,” “friends,” etc. Create as many of these folders as you feel are necessary.
Next, find an e-mail from a source that you always want directed to one of these folders. Right click on an message from that source and select “Create a rule.” In the next window, put a check mark in the box that shows whom the message is from and click “Next.”
Select the option that says you want to move the source’s e-mails to a specified folder, and select the folder you want the messages directed to. Click “Next” again. The next screen will allow you to make exceptions to this new rule. Click any that you would like to apply and hit “Next.”
On the final screen, select to run the rule on messages already in your inbox. This will find all of the existing e-mails that the rule applies to and move them to the correct folders. Click “Finish” and your e-mails will remain organized from this point forward.
For more tips on Outlook and other programs, visit the Be Your Own IT’s online support forum and YouTube channel.. If you have a question we haven’t answered yet, e-mail Jeremy for a free video response.
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